Last Update Effective: October 27, 2020
Our Commitment To Privacy
Your privacy is important to us. To better protect your privacy, we make this notice available to you, which explains our online information practices and the choices you can make about how your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
The Information We Collect:
This notice applies to all information collected or submitted on the HAYES EXECUTIVE TRAVEL website
Hayes Executive Travel collects personal information from its corporate clients, employees, contractors, or guest to fulfill contractual agreements for travel, meetings, events, etc. On some pages, you can order products, make requests, and register to receive materials. The types of personal information collected on these pages are Names, Address, Email address, Phone number, payment information (other items). On some pages, you can submit information about other people. For example, if you order a gift online and want it sent directly to the recipient, you will need to submit the recipient's address. In this circumstance, the types of personal information collected are: Name Address Phone Number (other items).
How We Use Your Personal Information:
We need to collect, use, and disclose personal information to perform our travel services, business functions, and activities, including booking and managing travel reservations on behalf of our customers.
We do not share this information with outside parties except to the extent necessary to complete that order.
We use the information you provide when making and confirming airline, cruise, and tour reservations, hotels, car hire companies, visa, and passport agencies, travel insurance companies, GDS ( Global Distribution System, a software-based service for making travel reservations. Some of those details may be necessary to process via a 3rd party in order to fulfill the travel request.
You may provide personal information directly to Hayes Executive travel through interacting with us to plan travel via email, phone, mobile booking tools licensed from a 3rd party, event registration, or other forms of collecting information. The information we pass on for travel purposes is retained by the airline, cruise, and tour companies as passenger and customer records. Most, if not all, of these suppliers, post their own privacy policies related to customer data. Please be advised that following the tragedy of September 11, 2001, many of these suppliers have acted contrary to their own privacy statements and provided their passenger and customer information to datamining companies that contract with the federal government. Therefore, HAYES EXECUTIVE TRAVEL has no control over the data it provides to its suppliers.
We also use the information you provide when placing an order to ship airline or cruise tickets and reservations and to confirm delivery. We do not share this information with outside parties except to the extent necessary to complete that order.
[if applicable] We offer gift-cards by which you can personalize a product you order for another person. Information you provide to us to create a gift-card is only used for that purpose, and it is only disclosed to the person receiving the gift.
We use return email addresses to answer the email we receive. Such addresses are not used for any other purpose and are not shared with outside parties.
You can register with our website if you would like to receive our catalog and updates on our new products and services. Information you submit on our website will not be used for this purpose unless you fill out the registration form.
We use non-identifying and aggregate information to better design our website and to share with advertisers. For example, we may tell an advertiser that X number of individuals visited a particular area on our website or that Y number of men and Z number of women filled out our registration form. Still, we would not disclose anything that could be used to identify those individuals.
Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to those described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.
Notice about links to third-party websites and services?
Our services may contain links to third-party websites, and some may allow you to purchase products and services and receive promotional materials and updates. You may be asked to provide contact information such as your name, email address, phone number, payment information. If you utilize the 3rd party website, then you must adhere to their terms and conditions, and we recommend that you carefully read over those policies prior to submitting your information.
Our Commitment To Data Security
We are firmly committed to protecting the privacy, integrity, and confidentiality of personal information to prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online or in our care in general. Please take note that unfortunately, no website, mobile app, or service is completely secure, and so, while we diligently work to protect our Clients’ information using the measures described above, we cannot guarantee that unauthorized access, data loss, hacking, or a data breach will not occur.
HAYES EXECUTIVE TRAVEL will retain your personal data only for the necessary time that is required for your travel and based on any agreements, so we can ensure that we keep a travel history for reporting purposes and comply with making sure we comply with any legal obligations.
If there is no ongoing business reason to keep your data, we will delete it from our system.
Our Commitment To Your Health and Safety
HAYES EXECUTIVE TRAVEL recognizes that air travel is widely accessible, resulting in an increasing number of air travelers, with a consequent increased risk of the spread of infectious diseases carried by infected travelers. Transmission of airborne infection between people in confined spaces such as aircraft cabins is of particular concern to HAYES EXECUTIVE TRAVEL.
In order to safeguard your health and well-being, HAYES EXECUTIVE TRAVEL will cooperate with any request from the Centers for Diseases Control and Prevention and/or state and local public health authorities to provide all client contact information needed by them and facilitate the identification of passengers who may have come in close contact with an individual infected with a contagious disease.
Our Commitment To Children's Privacy
Protecting the privacy of the very young is especially important. For that reason, we never collect or maintain information at our website from those we actually know are under 18, and no part of our website is structured to attract anyone under 18.
How You Can Access Or Correct Your Information
All of your personally identifiable information that we collect online or via our direct communication verbally or through email is accessible at your request. You have options concerning the personal information we obtain from you, such as how we communicate with you and how we use your data.
We will still respond to you regarding any inquiries or account-related transactions.
To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making corrections. We are fully committed to working with you to obtain a fair resolution of any concerns you may have about our use of your personal data.
How You Can Contact Us
Please contact us with any questions or comments about this Policy, your Personal Data, our privacy and information security practices, your consent choices, or if you would like to exercise your rights.
Hayes Executive Travel
2150 S. Central Expressway Suite 200
McKinney, Texas 75070
Main Phone Number: 214-570-9090
This policy is subject to change. HAYES EXECUTIVE TRAVEL reserves the right to make changes to the policy from time to time on the website, so please ensure you check this policy regularly.
Hayes Executive Travel
2150 S. Central Expressway, Suite 200, McKinney, Texas, TX 75070
Copyright © 2020 Hayes Executive Travel - All Rights Reserved.
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